Identify a time when you made a decision together that turned out well. Discuss what made it successful. Go around the room and have each person highlight the decision from their perspective.

Make a list of your synchronous channels (communication that happens at the same time) and asynchronous channels (communication that can happen at different times). Go through them and find ways to turn synchronous channels into asynchronous ones to include everyone in a hybrid setup. For example, could the morning meeting be replaced with a morning write-up? Discuss: which channels should be synchronous, and which should be asynchronous?

Create focus by starting the meeting with jointly formulating a clear goal for the meeting. It is good to write the goal on a board or something similar where everyone can see it during the meeting. Encourage the participants to speak up if they feel that the goal is unclear.

Discuss what types of decisions are important for you to make jointly. Laying out holiday plans, for example, or defining procedures for opening and closing. 

Ask for everyone’s opinions during the next team meeting. You can, for example, suggest a round where you ask each team member to share their views on a proposal.